Deadline for submission: Friday 02 February 2024

The Management of Health and Safety at Work Regulations requires co-operation and co-ordination with all parties whilst sharing a workplace. It is a condition of entry into the exhibition that EVERY exhibitor, contractor, sub contractor, supplier and their agents comply with the Health and Safety at Work act 1974 (HASAWA74) and all other legislation covering the venue.

The Exhibitor accepts that it is their legal and moral responsibility to ensure that their own and others health and safety is not put at risk by their actions (or inactions) during the Annual Apprenticeship Conference 2024. 

Please complete this form affirming your commitment to co-operation and co-ordination with the Organisers and Venue.  PLEASE NOTE THAT IT IS MANDATORY TO DO THIS.

Please also ensure all representatives from your company read part 1 and part 2 of the site rules and site induction below.

Whilst working at the Annual Apprenticeship Conference 2024, it is important that you are aware of the safety rules, procedures and arrangements that are in place for your safety and that of your colleagues.

All of your employees and contractors are required to read these Site Rules prior to working at the Annual Apprenticeship Conference and the following apply to all staff, organisers, contractors and exhibitors:

  • Comply with Venue Traffic Rules and follow the instruction of venue traffic marshals at all times
  • Vehicle access into the halls has to be approved by the Venue/Organisers of the event
  • Any vehicle or plant driven within the hall must adhere to the 5MPH speed limit and operate with hazards/turned on lights
  • Drivers must give way to pedestrians within the event hall/s and pedestrians must give way to vehicles within the loading bay/s
  • No persons are permitted to operate plant or machinery (including fork lift trucks) unless they have received adequate training
  • Appropriate management and safe methods of working at height is required at all times – in any areas where working at height is being carried out, the immediate area must be controlled
  • Ladder work must only be conducted for short work periods - you must NOT stand on the top tier of your ladders -any unsafe ladder work may result in the employee being ejected from the venue
  • No substances are to be used in the hall which have not been pre agreed by the venue and event organiser
  • Any person suspected to be under the influence of drugs or alcohol will be ejected from the venue
  • Hi Vis Jackets and appropriate footwear should be worn whilst working in the venue – flip-flops, open-toed sandals, etc. are NOT acceptable
  • No hot works can take place in the venue without a Hot Works Permit being issued
  • All contractor accidents, incidents & near misses must be reported immediately to the organiser
  • Work Tidy - during builds and breakdowns, you must ensure aisles are kept clear at all times and that all waste is to be disposed of in an appropriate manner

Emergency Procedures:

Security - If you have any security concerns please contact a venue employee or the organiser’s office. Inform them of the nature and location of the problem. Do not leave any personal belongings or valuables unattended on your stand, the venue and organisers cannot be held responsible for any losses.

First Aid - In cases of medical emergencies, please call Security Control (+44 (0)121 644 5151, dial. 2222 from internal phones) giving the exact location of the casualty and details of injuries sustained. Security Control will then arrange for all necessary assistance. Alternatively locate the nearest security guard at the entrance or at an emergency exit as they all have radio contact with Security Control. DO NOT PHONE FOR AN AMULANCE – a venue first aider will do this if required.

If possible, give the following information:

  • Who you are
  • Who the injured person is
  • Exact Location
  • Nature of medical emergency
  • Is the patient male or female
  • Approximate age
  • Are they breathing, conscious or unconscious
  • Nature of illness – do they have chest pains/are they bleeding, etc.

All accidents, incidents or near misses must be reported to the Organiser/Venue Event Manager

Fire - Any person discovering a fire should immediately notify a member of ICC staff or operate a break glass unit.  Do not tackle the fire unless you have been trained, it is a very minor fire and it is safe to do so. Always ensure there is a safe exit route before attempting to extinguish any fire.  When it is safe to do so, identify yourself to a member of venue staff to assist with any follow up.

Evacuation - In the event of an emergency evacuation please follow the instructions of ICC Hosts and Fire Marshals (identified by high visibility jackets). You will be directed to the assembly point in Centenary Square. If it becomes necessary to evacuate the building, the following message will be broadcast: “Ladies and Gentlemen, may I have your attention please. We must ask you to leave the building by the nearest exit as quickly as possible. Do not use the lifts and do not stop to collect personal belongings.”  Immediately leave the building via the nearest exit, do not use lifts or stop to collect personal belongings.  Go to the nearest assembly point and do not leave this area or re-enter the building until told to do so.  Please see the site map to locate your nearest assembly point.

Welfare Arrangements

Organiser’s Office - The organiser’s office is located on Registration. If you need to contact a member or the organisers team on-site please call 0121 335 8480

Toilets - Both female and male toilets along with hand wash basins are available throughout the venue.

Catering and water - food outlets are available onsite during set up, show open and dismantle – on the Mall.  Drinking water is available to purchase in any of the food outlets.

Smoking - Smoking (including e-cigarettes) is only permitted in the designated smoking areas outside the venue.

Alcohol and drugs - Anyone found to be drinking alcohol or taking drugs will be asked to leave the venue.